Send The Entire Project With Just 2 Clicks! (Using Sheet Set!)

Have you ever had these problem, when sending your project to a client or a colleague, he/she calls you back, asking you to save drawings to a lower version, or send plot styles file etc.? I am sure it had, all those minor headaches can be missed if we can create one archive with all the necessary files as fast as possible.
This of corse can be done by using Sheet Set!

eTransmit

eTransmit is quite handy AutoCAD Command for packing and sending drawings, but when combined with Sheet Set it is amplified to a whole another level! We can now instead of packing drawings one by one, pack the whole project at once!

First, we have to start our Sheet Set manager (CTRL+4) and open our project. Then right-click on its name and select eTransmit…

A window will pop up, that contains our Sheets, Files tree and Files table. Also Transmittal setup, which we are going to open in order to set it up according to our needs.

We can create a new transmittal setup or modify the standard one. I always prefer to create a new one. There are many different settings that we can preset and use every time when we create an transmittal:

  1. Type of the package – Archive (.zip) or Folder
  2. File format – We can keep existing file formats or select an older version of AutoCAD
  3. Transmittal File Folder
  4. Transmittal File Name
  5. In my experience, it is best to keep all the files in one folder. You can select this option or one of the other available.
  6. Here we can Choose to send an e-mail with the transmittal, set the default plotter, Bind Xrefs, Purge drawings and Remove Design Feed when using the eTransmit
  7. Include options are a great way to include all the necessary files for working and plotting your project.

After Setting up our transmittal options we go back the eTransmit window and by going to the Files Tree tab we can see all the included files in our transmittal and we can also add new files like .txt, .doc, .xls files into the project so we won’t have to add them separately.

We can now hit OK and send the project using the default e-mail program that we are using!

With just one click we can Purge all the drawings in our project, save them to lower AutoCAD Version, include all the supporting (plot, font, etc.) files, pack and send them!

Stay tuned for our next Sheet Set posts and more AutoCAD/Civil 3D content! Don’t forget to subscribe and follow us on Social media!

No:1 AutoCAD Secret! (7 Benefits of using Sheet Set!)

One of the most useful features of AutoCAD is Sheet Set Manager! However, it is one of the least used ones. It is almost like a Secret that only few CAD designers use, even though it has been a part of AutoCAD since 2005! If you spend just a little time on it, you will be amazed how useful it really is!

I am sure everyone has had issues with managing drawings, finding details and creating title blocks. The biggest issue I personally had was changing data in my title blocks, like the name of drawings or renumbering them.

All of the above problems can be easily solved by using Sheet set Manager, however, first, we have to start using Layouts in our Drawings (AutoCAD Layouts (8 Reasons to Start Using them!)). If you already use them then here we will go through 7 specific Benefits of using Sheet Sets.

Manage a Whole Project

When using Sheet sets you can manage really easy all your Drawings (Layouts) using only one file. The file has .dst extension and you manage your drawings in pretty much the same manner as a folder in Windows. You Can create Subset under your Sheet that way you can classify your layouts even more. For example, you can have Subsets: Survey, Land Develop, Road Design and so on, that way the whole project can be managed from one single file. (You will still have your drawing files somewhere on your server but you will be able to manage them faster and easier using a Sheet set)

You can keep all your .dst files in one folder for a specific year for example. That way all the drawings you’ve used during the year will be easily reachable.  There are many ways to manage your work using Sheet set, you just need some imagination.

Automatic Title Block Filling

You can use Sheet Set to fill the data in your Title Blocks automatically. That way every time you create a new sheet your data will be automatically filled in.
The other benefit of filling your data Automatically is that if there is a change you can change it directly in the Sheet Set Manager and the text will be updated on all sheets without even opening them!

Publish Multiple Drawings

Using Sheet Set Manager, you can enhance the functionality of the Publish Command. Now you will be able to publish multiple drawings on multiple plotters/printers faster (with only 1 click!)

You can choose to publish all the drawings in your Sheet Set. Or if you want to publish only a specific Subset you can do that as well. Also, you can choose just specific set of drawings to be published, no matter of the Subset they are in. In other words, you can do everything you can think of related to Publishing drawings!

In addition, to Publish to plotter you can as well create .dwf or .pdf files of your drawings having the same benefits like publishing to a plotter.

Create Transmittal for The Whole Project

Sheet Set Manager has another great feature that allows us to manage multiple drawings at once. This time it is creating a Transmittal file by using eTransmit functionality for the whole Sheet Set.

In other words, you can pack and send all drawings in your project with all dependent files with just one click of the mouse!

Automatic Drawing List Table

You can create Automatic Drawing List Table of your entire Sheet set or just of a specific Sub set. The procedure is really easy, you just have to click on Insert Sheet List Table.. and that is it.


The best thing is that you can add every property of your Sheet set not only the drawing number and name. For example, you can add the specific Scale, Drawn by, Signed by, Signed date and so on.

Automatic View Titles

Sheet set can recognize your views in sheets and if you place your views using Sheet Set AutoCAD can also fill in some useful preset information like Project name, drawing name, sheet number, scale and more custom properties of the sheets that you’ve preset in the beginning.

 

Creating Custom Detail Palette

With the help of Sheet Set Manager, you can create a Palette with different Details that you commonly use. And every time you decide to insert one of them into your drawing,

Continuation of the Sheet Set Topic is divided into several posts you can find them here:

 

If you like the content take a look at our other AutoCAD related Topics! There are more posts about Sheet Sets coming up!

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I forgot to send it! Never again, with eTransmit!

How many times have you forgotten to send a referenced drawing, .ctb file, font or image? I personally a lot, of course after that there is an angry call from a client who can’t see the attached files or images. It is very depressing to make such a mistake especially for young professional.
There is a reversed problem. How many times someone has sent you a project or has burned a disc with missing links between drawings or missing entire drawing, image, font, etc?

There is a very elegant solution to this problem – eTransmit!

Even now after so many years of AutoCAD existence a lot of users are not aware of eTransmit. It simply is a tool that combines all files connected to your current drawing and creates an archive of them.

Here we will learn how to use eTransmit in simple steps:

  • To start eTransmit tool we can type in command line ETRANSMIT or we can click on AutoCAD logo>Publish>eTransmit.

    Note: Upon starting eTransmit AutoCAD will automatically ask you if you want to save your drawing before you continue. Usually, we hit ok since there could be a correction made after the last save.
  • When we see the eTransmit window we can click on Transmittal Setup to set up our options.
    After clicking on Transmittal Setup a window will pop up where we can choose either to modify the standard setup or to create new. In the example, we will click modify.
  • A new window will pop up called Modify Transmittal Setup. Here we can see that AutoCAD provides a lot of different options concerning our package.

    1. Transmittal type and location
    – First, we pick the package type – we can choose from zip file or folder, I personally prefer .zip
    – Second is File format here we can choose a different (older) version of AutoCAD files. However, it is better to stick with current version unless we have specific requirements. We can also pick drawing format with exploded AEC Objects. For example, if we are using Civil 3d our profiles, alignments etc. will be exploded into simple AutoCAD objects like polylines, lines, arcs etc.
    – We want to leave the box of visual fidelity checked because if we uncheck it could harm our annotative objects (if we have one)
    – Transmittal file folder is our input folder we can change it if we want.
    – Transmittal file name – here we can set predefined name for our package. We will leave it as it is because we want AutoCAD to ask us every time for a name.
    2. Path Options – Here we are choosing our folder organization. If we want to be sure that our path won’t be broken we can choose “Place all files in one folder”.
    3. Actions – here we are choosing from different actions that AutoCAD can automatically complete for us. I find interesting “Bid external references” since some cad users are not familiar with the external reference, sometimes bind them all in master file can be a good idea.
    4. Include options – Here we can choose what to include in our package – here we can check all boxes but the last one which is “Include unloaded file references”. Since we have unloaded our reference I assume that our client doesn’t need to see it. If you want you can send them too.
    We can hit OK and complete our eTransmit package.
  • When we are back in Create Transmittal window we can hit OK again
    here AutoCAD will ask us about .zip filename, we type in the name and click Save.

Here is our .zip Package ready to be sent away!

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